This is Part 2 in my blogger resources series. Make sure you don’t miss Part 1: How to Set Up a Blog in Under 15 Minutes.
Now that you’ve established your url in Part 1, you’re ready to set up your very own email using that same url. What I mean by that is you’ll notice all email accounts for Whole Fork are email@example.com instead of a generic gmail account like wholefork@gmail. If you’re a newbie blogger or small business owner you probably have a Gmail or Yahoo account already. It is SO important to have a professional email with your company name/url. Right off the bat it tells everyone that you’re serious. You mean business, and you and your company/blog/website are professional. The good news is that even if you’re a newbie having an email with your url doesn’t break the bank. Looking professional opens doors. It makes the difference between sponsors willing to pay you money for posts rather than a box of free protein bars. It might seem little, but I promise it’s a really big thing.
I should mention this post contains affiliate links in which Whole Fork earns a small commission when you purchase products or services through those links. Thanks for your support!
If you’re using Bluehost to host your website, chances are the package you purchased includes hosting an email account (or several accounts depending on the package). You won’t have to pay any more money. At first I went this route, but honestly I didn’t find a clean, slick way to access that from my cell phone. I also noticed a time lag for emails to show up in my inbox. After a year I deleted the email service from my Bluehost account. If you go this route I highly recommend using their customer service to help you set it up. I just didn’t have the patience and had a friend set it up for me, and I doubt it was done right.
Ultimately, I decided to use Google Apps because it was SO much easier to use. Additionally I’ve had gmail accounts for years, so I already understand Google’s platforms. It was so simple to sync with my mobile devices, and I haven’t noticed any time lag getting things into my inbox. I have been 100% happy.
As of July 2016 (this could change for the future) to have 1 personal account with your company url it is free for 1 month, then $5 thereafter. This includes one account like firstname.lastname@example.org, plus unlimited, generic company wide emails such as email@example.com, firstname.lastname@example.org etc. And BONUS, when you sign up through my links to Google Apps you can use my promotion codes to get 20% off your first year. I’ll put those codes down in the instructions.
Okay, let’s dive right into the Google Apps instructions!
Setting Up a Google Apps Account
- Click HERE and head to Google Apps. Click on “Start free trial”.
- Fill in your name, and a current email (I used my personal gmail account). Fill in your blog/website/business name, number of employees, and country/region.
- Choose to “Use a domain name I have already purchased”, because I hope you’ve followed the instructions in Part 1, and are already hosting your domain. Then, type your domain name in the box that will appear. Click “Next” when you’re finished.
- Now you get to create your Google Apps Account. Choose your username, something like your first name. My email is set up as email@example.com. Create your password. Now, type in some text to prove you’re not a robot. Then click “Accept and sign up”.
Note: Some of these screens may slightly change over time as Google changes things around. Hopefully the process remains pretty obvious and easy to do.
- As you are prompted through the payment steps, copy and paste in my code 69V3VQR7F4GGP6 to receive 20% off your first year. (Please shoot me an email if this code is no longer working, thank you!)
Now that you’ve set up your account there’s one thing to be clear of…You will have your personal email account (like firstname.lastname@example.org), and there will be a separate Google Apps business account where you manage your overall Google Apps and all the email accounts associated with it. If you’re setting up a single user this can be a little confusing because you’ll be the admin over your company, but have your separate personal email at the same time. Hopefully I explained that in a way that makes sense!
When you want to check your email you can simply log into gmail and enter the appropriate name & password.
When you want to change settings on your Google Apps account you must login to Google Apps as the admin.
If you want to set up general business emails such as email@example.com, follow the instructions below! Inside Google Apps these are called aliases. The emails sent to these generic accounts are actually sent to specific users of your choice, that you’ve already set up in Google Apps.
Setting up Google Apps Aliases
- If you haven’t already, you’ll need to set up a Google Apps account described in the steps above. Click HERE to go to Google Apps.
- If you’ve already set up your account click HERE, and then click on the Google logo. This will take you to their main page. Click on “Sign In” to sign into your Google Apps admin console.
- From the main admin console page click on the “Users” icon. These pages may change over time, but hopefully not too much!
- Click on the name of the user you want the general business email to get sent to. Example, if you want billing@company name to be sent to a guy named Bob, then click on Bob’s User account. This will bring you to the user page that looks something like this:
- Click on the section called “Account” (highlighed in grey in the picture above) and it will expand. Scroll down to the “Aliases” section and click on “Add an alias”. This will simply open a box where you enter what name you want the alias to be, such as info, billing, support etc. Then click “save” at the bottom of the screen. Now all emails sent to the alias will be automatically directed to the user.
Congrats! You have now set up your professional email account along with an alias! Shoot me an email at firstname.lastname@example.org and let me know you’re set up, I’d love to say hello!